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Avon addresses fiscal and employee policies

Compiled by Peg McRoy

The Avon Town Council met July 13. Meetings can be viewed on the town’s social media accounts. The council meets at 7 p.m. the second and fourth Thursday of the month at the Avon Town Hall, 6570 E. U.S. 36. The next scheduled meeting is July 27.

What happened: An ordinance was adopted regarding the town’s internal control policies for federal grants and awards. It also ensures employee training and establishes cost principles for the proper control and accounting of these funds.

What this means: Periodically Avon is awarded federal funds and grants to complete projects or provide services to the community.  It is the town’s responsibility to administer these dollars according to Federal, State, and local laws and in accordance with the parameters stated within the award itself. The accounting principles utilized by the town are in accordance with the Code of Federal Regulations.

What happened: An internal control ordinance was introduced that amends the town’s internal controls by including suspension and debarment policies. This action is in response to a recommendation that was provided to the council by an internal oversight committee.

What this means: The internal oversight committee made this recommendation to ensure that all contracts supported by Federal or State funding include a suspension and debarment clause to ensure efficient and effective administration of the funding. This policy also ensures that the town only contracts with consultants and contractors who are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from entering into a contract that the town has with a Federal or State agency. The inclusion of this stipulation within such contracts will require contractors and consultants to present to the town all information regarding suspensions or debarments in which they may be involved.

What happened: A Federal fund purchasing policy ordinance was introduced that will adopt a purchasing policy regarding the town’s procurement of goods, materials, and services with Federal funds.

What this means: This ordinance is policy for the oversight of records, formal and informal procurement methods, small purchases, and proposals regarding federal funds.  This policy is in accordance with the Code of Federal Regulations.

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